Vendor Agreement Breakdown & Form
- FOOD vendors must provide Friends of Reggae International with a Certificate of Insurance (mandatory) naming Friends of Reggae International as an additional named insured.
- Commercial General Liability Insurance: All vendors must supply Commercial Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, written on an “occurrence” basis. The policy shall be written or endorsed to include the following provisions:
- $500,000 disease policy
- $100,000 each accident
- FOOD vendors must provide their own Tent, tables, chairs, and electrical power (generators).
- CRAFT vendors and INFORMATION BOOTH vendors must provide their own tent (10’x10’), chairs, and tables.
- The festival will provide string lights only.
| Dimensions | Vendor Fee | |
|---|---|---|
| Information Booth | 10′ x 10′ space | $150 |
| Arts & Craft Vendor Booth | 10′ x 10′ space | $150 |
| Food Vendor Booth | 10′ x 15′ space | $400 |
| Event Dates | Friday Saturday 5th | Saturday September 6th | Sunday September 7th |
|---|---|---|---|
| Vendors | All vendors open to setup 10:00 am – 2:00pm ** Please note: There will be no vehicle on the festival grounds after 2:30pm |
All vendors open to setup 10:00 am – 2:00pm ** Please note: There will be no vehicle on the festival grounds after 2:30pm |
All vendors open to setup 10:00 am – 2:00pm ** Please note: There will be no vehicle on the festival grounds after 2:30pm |
| Tear-down | 9:00 pm | ||
| General Public: Gates Open |
4:00 pm | 12:00 pm | 12:00 pm |
| General Public: Gates Close |
11:30 pm | 11:30 pm | 11:30 pm |
A PID is a district created by a port authority pursuant to Missouri Revised Statute 68.200-68.260 (Port KC in this case) for the purpose of collecting a 1% sales and use tax to be used for specific improvements and projects within the PID.
The maximum tax that may be levied in a PID is 1%. The tax for PID 1 is a 1% sales and use tax
The Missouri Department of Revenue is responsible for collecting the sales and use tax for PID 1. Vendors are responsible for reporting the sales and location of sales to the Missouri Department of Revenue. The address for Berkley Riverfront is 1298 Riverfront Rd., Kansas City, MO 64120.
ID 1 boundaries are illustrated on the map below. Berkley Riverfront Park is within PID 1
General questions about the PID may be addressed to Port KC at (816) 559-3756 or info@portkc.com. Questions concerning the tax rate or how to report sales tax within the district on your return can be addressed to Missouri Department of Revenue Local Sales Tax Section at (573) 751-4876 or localgov@dor.mo.gov. Specific situational questions can be addressed to Missouri Department of Revenue at (573) 751-3505 or salesuse@dor.mo.gov.
Deadline for vending applications is August 20th, 2025. A $50 late fee will be due for applications received after the deadline. (No exceptions).
Vendor Coordinator: Lashon Mack
Email: soulrebe47@gmail.com
Phone: 913-563-8768
Vendor Application
Any vendor who is not in compliance with the rules that govern the festival will be disbarred from the festival.
All vendors must fill out the vendor reporting form in Exhibit C (no exceptions). To avoid conflicts, vendors with duplicate names or products that compete with existing vendors may be denied, unless they have explicit permission from the franchiser or/and vendor.
Off-site food, alcohol, tobacco, and weapons are PROHIBITED on the event site.
Each vendor will receive three vendor wristbands. Vendor wristbands must be worn all three days of the event. Any additional passes must be purchased at the venue gate at the regular gate price.
All Vendors must present a signed vendor agreement at check-in to collect vendor wristbands and passes. No vendor vehicle will be allowed inside of the venue or on the grassy area of the event.
Vendors must be in compliance with city, state and local license and permit codes. It is the vendor’s responsibility to obtain all appropriate licenses, permits and insurance at his/her own expense. Vendors are responsible for paying their own sales tax as required by state tax laws. Friends of Reggae International reserve the rights to refuse any vendor.
Any vendor who is not in compliance with the rules that govern the festival will be disbarred from the festival.
All vendors must fill out the vendor reporting form in Exhibit C (no exceptions)
Off-site food, alcohol, tobacco, and weapons are PROHIBITED on the event site.
Please sign and return vending agreement for approval before payment